Restrict Cells to Accept Only Decimal Values Using Data Validation

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In this blog post we will learn to restrict the cells to accept only decimal values with the help of “Data Validation” functionality in excel.

For example, we want to ask user to enter only decimal values which are less than 5.00 in cell. If user enters any other value which is greater than 5.00 then the cell should not accept it.


For this we will use “Data Validation” functionality in excel. “Data Validation” can be found in “Data” tab under “Data Tools” group.


Now let’s see how we can use this “Data Validation” command to restrict cell to accept only decimal values:

1. Select the cells in which we wish to restrict the decimal values. In this case we want to restrict decimal values in cell “B1”.


2. Click on Data Validation command under “Data Tools” group which will appear 03 further options and out of these 03 options again select “Data Validation”.


3. Once we click on “Data Validation” command, one dialog box named as “Data Validation” will appear on screen.


4. Under this dialog box, click on “Settings” tab and select the values in respective fields as shown below:

a. Allow: Decimal
b. Data: less than
c. Maximum: 5



5. By entering the above values click on “OK” button and with this we can restrict the decimal values selected cell “B1”.



6. If we try to enter the decimal value which is greater than 5.00 then excel will throw an error as shown in below image.



More Criteria’s to restrict Cell to Accept Only Decimal Values:

In above example, we have seen only one criteria to restrict cell to accept only decimal values. There are some additional criteria’s available in excel by using which we can restrict the decimal values in a cell.

These additional criteria’s are as listed below:



1. Between: With this option we can restrict cell to accept decimal values which are between provided two values.

2. Not between: With this option we can restrict cell to accept decimal values which is not between provided two values.

3. Equal to: With this option we can restrict cell to accept decimal values which is equal to provided value.

4. Not equal to: With this option we can restrict cell to accept decimal values which is not equal to provided value.

5. Greater than: With this option we can restrict cell to accept decimal values decimal value which is greater than provided value.

6. Less than: With this option we can restrict cell to accept decimal values which are less than provided value.

7. Greater than or equal to: With this option we can restrict cell to accept decimal values which are greater than or equal to provided values.

8. Less than or equal to: With this option we can restrict cell to accept decimal values which are less than or equal to provided values.

In this way we can restrict text cell in excel to accept only decimal values with the help of various options.
Microsoft Certified Excel Expert, Enthusiastic to teach excel tricks and basic excel concepts which will help to save time and efforts in our daily office work.

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