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Excel Tricks with Tejraj - YouTube Channel Introduction



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Excel Shortcuts Ctrl A to Ctrl Z

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Use of keyboard shortcuts while working in excel will be a great help for us. It will save a lot of time. In this post we are going to see Excel Keyboard Shortcuts for alphabets A to Z while using Ctrl key. Below table will give you a brief idea for each shortcut and its functionality: Now, we will see in detail how each of above listed shortcut combinations will work: Ctrl + A :  It will select all content present on the worksheet. If active cell is in the table then it will select entire table. Ctrl + B :  It will convert selected text into Bold . Ctrl + C : It will copy the selected content. The content which is copied can be seen in the Clipboard. Ctrl + D :  It will fill down the content from upper cell. For example we have inserted a number “1” in the cell A1. If we select the cell range from A1:A5 and press Ctrl + D, then this number “1” will automatically fill down in the entire cell range . ...
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Fill Up, Down, Right & Left in Excel

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Excel has many great tricks which can help us to save our time while working on big data. In this blog post we are going to see one of those tricks where we can fill the data to the upwards of the selected cells, to the downwards of the selected cells, to the right of the selected cells and to the left of the selected cells. There are many situations where we may need to copy the data from selected cell to the upward, downward, left and right cells. But how can we do so?? In excel we can do so with the help of “Fill” command. This command we can found in: Home Tab --> Editing Group --> Fill Command. Let’s take an example. We have inserted a text “Tejraj” in a cell “D5”. Now we will see how to fill this text from cell D5 to Up, Down, Right & Left. Fill Down: 1. Let’s assume that we have to fill the data from cells D5 to D10. For this, select the Cell Range D5:D10. Keep in mind that the data from 1st cell of the selected Cell Range will fill down in entire selection. 2. Select ...
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Excel Pivot Table

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Pivot Table in excel is a very powerful feature which helps us to to organize and summarize the data in very effective manner, that too without using any complex excel formula or functions. In this blog post we will see how to create Pivot Table in Excel. Below is the dummy sales data for last three years (2018, 2019 & 2020). In this sales data employees A, B, C & D sales various electronic components like Resistor, Capacitor, Inductor, Diodes & LED in all South, East, North & West region of India. Creating Pivot Table: Now we will see how to create Pivot Table in Excel. Pivot Table feature is available in Insert Tab. Pivot Table command is available in "Insert Tab" under "Tables Group" as shown in below image. Once you click on Pivot Table command, “Create Pivot Table” dialog box will appear on screen. This is like as shown in below image. This “Create Pivot Table” dialog box is very important to create Pivot Table. There are two important options a...
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How to Remove Duplicate Entries from Multiple Columns in Excel

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In our last blog post, we have learned to remove duplicates entries in excel . In this blog post, we will go little advanced to remove the duplicate entries from multiple columns. Removing Duplicates Entries from 02 Columns: We will learn to remove duplicate entries from the data as shown in below image. The entries which are duplicate in both the “Fruits” column and “Price/Kg” column are highlighted with different colors. To remove duplicate entries in these 02 columns, follow the steps provided below: 1. Select the data from which we want to remove the duplicates. 2. Go to “Data” tab and under “Data Tools” we can find command named as “Remove Duplicates” as highlighted in below image. 3. Once we click on “Remove Duplicate” command, one dialog box with same name “Remove Duplicate” will appear on our excel screen. 4. If we check the checkbox for “My Data has headers” then the header row from our selection will be excluded automatically and under “Columns” section we will see the name o...
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Title Bar in Excel

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Title Bar is the bar holding title of the excel file. But apart from showing title, it also contains many other important functionalities. so let's get familiar with Title Bar in this blog post. Title Bar is divided in 03 parts: 1. Quick Access Toolbar 2. File Name 3. Minimize, Maximize/Restore, Close buttons Let’s see in detail about this. Quick Access Toolbar:  The commands which we are using frequently can be added to Quick Access Toolbar. Following steps will help you to add desired commands here. 1. Right click on the desired command. (In below screenshot we have selected “ Format Painter ” as a desired command) 2. Select option “Add to Quick Access Toolbar”. 3. Now, you will see “ Format Painter ” command is added in the Quick Access Toolbar. 4. To remove desired command from Quick Access Toolbar, just right click on the command and then select option “Remove from Quick Access Toolbar”. 5. No...
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Insert Multiple Rows in Excel Based On Cell Value

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In this blog post we will learn to Insert Multiple Rows in excel based on cell value with the help of VBA Code. For this we have prepared dummy data as shown in below image. In this data we have listed few “Products”, their “Quantities” and their “Unit Price”. Now we want to insert multiple rows based on their “Quantities”. For example, “Product 1” has 04 quantities so we have to add 04 rows below the Product 1, “Product 2” has 02 quantities so we have to add 02 rows below the Product 2 and so on. To avoid wasting our time by manually inserting rows one by one, we can use VBA code which will do our work within seconds. To do this, just follow the below steps: 1. Add “Developer Tab” on the Ribbon if it is not already added. If you are not aware about how to add Developer Tab on the Ribbon then click here . Once added on the Ribbon, “Developer Tab” will looks like as highlighted with red in below image. 2. Now, click on the “Visual Basic” command as highlighted in below image. 3. Once ...
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Icon Sets in Conditional Formatting

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In this blog post we will learn how to apply Icon Sets from Conditional Formatting to our data in excel. This Icon Sets will help us to improve visual presentation of our data.  Conditional Formatting option we can find in Home Tab under Styles group as shown in below image. If we click on Conditional Formatting then we can see multiple options available under this. Icon Sets is one of them. Click on this “Icon Sets” option to explore all the icons from this category.  All these icons are divided into 04 categories. 1. Directional 2. Shapes 3. Indicators 4. Ratings Then names of all the Icons from respective category are provided in below image. The sequence of the icons from image on the Left Hand Side is equal to the sequence of the names from the image from Right Hand Side. This will help you to select the proper icon sets when you are working in your daily tasks. We will now apply one-one icon set from each category on the below data. We have listed few numbers specificall...
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Select all cells highlighted with specific color at a time

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Many times we apply colors to cells in excel sheet which will help us to identify important cells just by looking at the data. But what if we use multiple colors to highlight data and later on want to select all the cells which are highlighted with specific color only???  YouTube Video: For example, we have listed some values in excel sheet and highlighted few cells with red color and few cells with yellow color. Now, we want to select all cells which are highlighted with only yellow color at a time. But how????  Don't worry... We will provide you a fantastic solution for this!! Follow below steps:  1. Select entire data. 2. Press Ctrl + F. "Find and Replace" window will appear. 3. Click on Options button. 4. "Find and Replace" window will expand with some additional options. Click on Format button. 5. "Find Format" window will appear. Click on Fill tab and select yellow color. You will s...
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Data Bars in Conditional Formatting

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In continuation to series of posts on Conditional Formatting, we will learn how to use Data Bars in Conditional Formatting through this post. Conditional Formatting command can be found in Styles group under Home tab as shown in below image. Click on the Conditional Formatting option and select “Data Bars” option from the list of appeared options. We can now see all the “Data Bar” options available in excel. These “Data Bar” options are categorized into two groups.  1. Solid Fill 2. Gradient Fill: There are six different “Data Bar” colors available in each group. These colors are listed below: 1. Blue Data Bar 2. Green Data Bar 3. Red Data Bar 4. Orange Data Bar 5. Light Blue Data Bar 6. Purple Data Bar Each group with their respective colors are shown in below image: Solid Fill: Gradient Fill: Now we will see how we can apply these “Data Bars” on our data. For this we have created dummy data of few employees and Incentive received by them. Example with Gradient Fill: 1. Select all...
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SUMIF Function in Excel

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In this blog post we will learn to about SUMIF function in excel. Whenever we want to calculate the SUM based on certain criteria or condition, we can use the SUMIF function. Where to find SUMIF function on Excel Screen: SUMIF function can be found under “Math & Trig” function category under “Formulas” tab and under “Function Library” group as shown in below image: Once we click on “Math & Trig” function category, we can see list of various Math & Trig functions available in excel. SUMIF function is highlighted with blue color in below image. Once we click on SUMIF option as highlighted above, we will get the function argument dialog box as shown in below image. Syntax of SUMIF Function: The Syntax of SUMIF function is as below: =SUMIF(range, criteria, [sum_range]) Arguments of SUMIF Function: SUMIF function takes three arguments as listed below: range : It is cell range which you want to evaluate or in other words, it is cell range from which we want to apply condition or ...
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