How to Remove Duplicate Entries in Excel

By
Many times while working in excel we encounter the data which contains many duplicate entries. It is very frustrating to deal with such duplicate entries. To tackle this situation we will learn to how to remove duplicate entries in excel.

To explain this we have taken very simple example. We have listed the names of some fruits as shown in below image. As we can see this data contains many duplicate entries.


To remove these duplicates entries, follow the steps provided below:

1. Select the data from which we want to remove the duplicate entries.


2. Go to “Data” tab and under “Data Tools” we can find command named as “Remove Duplicates” as highlighted in below image.


3. Once we click on “Remove Duplicate” command, one dialog box with same name “Remove Duplicates” will appear on our excel screen. As we have selected data from only single column, we can see only one column named as “Fruits” under “Columns” field. After this Click on “OK” button.


4. Once we click on “OK” button, we can see another dialog box will appear on our excel screen which will show us how many duplicate values removed and how many unique values remain in our data.


5. Once again we have to click on “OK” button appearing in this dialog box and then we can see all the duplicate entries from our selection will get removed and only unique entries will remain.


Removing Duplicates Entries with Data in Adjacent Columns:

Now we will see how to remove duplicate entries when there is data available in adjacent columns.

To explain this, we have prepared a dummy data as shown in below image. To remove duplicate entries, follow the steps provided below:

1. Select the data from which we want to remove the duplicate entries.


2. Go to “Data” tab and under “Data Tools” we can find command named as “Remove Duplicates” as highlighted in below image.



3. Once we click on “Remove Duplicate” command, one dialog box with same name “Remove Duplicates” will appear on our excel screen.


4. If we check the checkbox for “My Data has headers” then the header row from our selection will be excluded automatically and under “Columns” section we will see the name of header for each column. Below screenshot will help you to understand this.


5. If we uncheck the checkbox for “My Data has headers” then header row will get included in the selection and under “Columns” section we will see the names of respective columns and not the name of headers. Below screenshot will help you to understand this.


6. In our case, we have checked the checkbox for “My data has headers” and selected the column “Fruits”.


7. Once we click on “OK” button, we can see another dialog box will appear on our excel screen which will show us how many duplicate entries are removed and how many unique entries will remain in our data.


8. Once again we have to click on “OK” button which is appearing in this dialog box and then we can see all the duplicate entries from our selection will get removed and only unique values will remain.


In this way can remove duplicate entries while working on excel data.
Microsoft Certified Excel Expert, Enthusiastic to teach excel tricks and basic excel concepts which will help to save time and efforts in our daily office work.

Comments

Post a Comment

Related Topics..

Fill Up, Down, Right & Left in Excel

By
Image
Excel has many great tricks which can help us to save our time while working on big data. In this blog post we are going to see one of those tricks where we can fill the data to the upwards of the selected cells, to the downwards of the selected cells, to the right of the selected cells and to the left of the selected cells. There are many situations where we may need to copy the data from selected cell to the upward, downward, left and right cells. But how can we do so?? In excel we can do so with the help of “Fill” command. This command we can found in: Home Tab --> Editing Group --> Fill Command. Let’s take an example. We have inserted a text “Tejraj” in a cell “D5”. Now we will see how to fill this text from cell D5 to Up, Down, Right & Left. Fill Down: 1. Let’s assume that we have to fill the data from cells D5 to D10. For this, select the Cell Range D5:D10. Keep in mind that the data from 1st cell of the selected Cell Range will fill down in entire selection. 2. Select
Read more

Excel Pivot Table

By
Image
Pivot Table in excel is a very powerful feature which helps us to to organize and summarize the data in very effective manner, that too without using any complex excel formula or functions. In this blog post we will see how to create Pivot Table in Excel. Below is the dummy sales data for last three years (2018, 2019 & 2020). In this sales data employees A, B, C & D sales various electronic components like Resistor, Capacitor, Inductor, Diodes & LED in all South, East, North & West region of India. Creating Pivot Table: Now we will see how to create Pivot Table in Excel. Pivot Table feature is available in Insert Tab. Pivot Table command is available in "Insert Tab" under "Tables Group" as shown in below image. Once you click on Pivot Table command, “Create Pivot Table” dialog box will appear on screen. This is like as shown in below image. This “Create Pivot Table” dialog box is very important to create Pivot Table. There are two important options a
Read more

Excel Shortcuts Ctrl A to Ctrl Z

By
Image
Use of keyboard shortcuts while working in excel will be a great help for us. It will save a lot of time. In this post we are going to see Excel Keyboard Shortcuts for alphabets A to Z while using Ctrl key. Below table will give you a brief idea for each shortcut and its functionality: Now, we will see in detail how each of above listed shortcut combinations will work: Ctrl + A :  It will select all content present on the worksheet. If active cell is in the table then it will select entire table. Ctrl + B :  It will convert selected text into Bold . Ctrl + C : It will copy the selected content. The content which is copied can be seen in the Clipboard. Ctrl + D :  It will fill down the content from upper cell. For example we have inserted a number “1” in the cell A1. If we select the cell range from A1:A5 and press Ctrl + D, then this number “1” will automatically fill down in the entire cell range . Ctrl + E
Read more

Insert Multiple Rows in Excel Based On Cell Value

By
Image
In this blog post we will learn to Insert Multiple Rows in excel based on cell value with the help of VBA Code. For this we have prepared dummy data as shown in below image. In this data we have listed few “Products”, their “Quantities” and their “Unit Price”. Now we want to insert multiple rows based on their “Quantities”. For example, “Product 1” has 04 quantities so we have to add 04 rows below the Product 1, “Product 2” has 02 quantities so we have to add 02 rows below the Product 2 and so on. To avoid wasting our time by manually inserting rows one by one, we can use VBA code which will do our work within seconds. To do this, just follow the below steps: 1. Add “Developer Tab” on the Ribbon if it is not already added. If you are not aware about how to add Developer Tab on the Ribbon then click here . Once added on the Ribbon, “Developer Tab” will looks like as highlighted with red in below image. 2. Now, click on the “Visual Basic” command as highlighted in below image. 3. Once
Read more

Select all cells highlighted with specific color at a time

By
Image
Many times we apply colors to cells in excel sheet which will help us to identify important cells just by looking at the data. But what if we use multiple colors to highlight data and later on want to select all the cells which are highlighted with specific color only???  YouTube Video: For example, we have listed some values in excel sheet and highlighted few cells with red color and few cells with yellow color. Now, we want to select all cells which are highlighted with only yellow color at a time. But how????  Don't worry... We will provide you a fantastic solution for this!! Follow below steps:  1. Select entire data. 2. Press Ctrl + F. "Find and Replace" window will appear. 3. Click on Options button. 4. "Find and Replace" window will expand with some additional options. Click on Format button. 5. "Find Format" window will appear. Click on Fill tab and select yellow color. You will s
Read more

How to Remove Duplicate Entries from Multiple Columns in Excel

By
Image
In our last blog post, we have learned to remove duplicates entries in excel . In this blog post, we will go little advanced to remove the duplicate entries from multiple columns. Removing Duplicates Entries from 02 Columns: We will learn to remove duplicate entries from the data as shown in below image. The entries which are duplicate in both the “Fruits” column and “Price/Kg” column are highlighted with different colors. To remove duplicate entries in these 02 columns, follow the steps provided below: 1. Select the data from which we want to remove the duplicates. 2. Go to “Data” tab and under “Data Tools” we can find command named as “Remove Duplicates” as highlighted in below image. 3. Once we click on “Remove Duplicate” command, one dialog box with same name “Remove Duplicate” will appear on our excel screen. 4. If we check the checkbox for “My Data has headers” then the header row from our selection will be excluded automatically and under “Columns” section we will see the name o
Read more

Bold, Italic and Underline Commands from Font Group

By
Image
Bold, Italic and Underline… These three commands are very basic but very important and frequently used in excel. These commands can be found under Font Group. YouTube Video: Let us have detailed description about these commands..!                                              Bold : If we want to change our text into Bold format, then we can use this command. Keyboard shortcut to use this command is Ctrl+B. In below image we have inserted a sample text in cell A1. If we click on the Bold icon from font group or use keyboard shortcut Ctrl+B, then the text from cell A1 will convert into Bold as shown in below image. Italic : If we want to convert our text into Italic format, then we can use this command. Keyboard shortcut to use this command is Ctrl+I. In below image we have inserted a sample text in cell A1. If we click on the Italic icon from font group or use keyboard shortcut Ctrl+I, then the text from cell A1 will convert into Italic as shown in
Read more

Conditional Formatting: Highlighting Top 10 Percent Values in Excel

By
Image
This blog post is in continuation to our series of posts on “Conditional Formatting”. In this blog post we will learn how to highlight “Top 10%” values from selected set of values with the help of “Conditional Formatting”. Conditional Formatting Top 10% option we can find in Styles group under Home Tab.  Now the main question is what does it mean by highlighting “Top 10%” values from selected set of values? It means “Conditional Formatting” will highlight Top 10% values from total no. of values.  If our total values are 10 then excel will highlight Top 1 values. If our total values are 20 then excel will highlight Top 2 values. If our total values are 30 then excel will highlight Top 3 values. This is the basic concept behind this option. So let’s learn how we can highlight these Top 10% values using “Conditional Formatting” in excel.  To explain this topic in detail, I have listed total 50 values as shown in below image. We will see how we can highlight Top 10% values from selected se
Read more

Conditional Formatting:Highlighting Above Average and Below Average Values

By
Image
This blog post is continuation to our series of posts on “Conditional Formatting”. In this blog post, we will learn about highlighting values which are “Above Average” and “Below Average” of the selected values. To learn this post in an easy way, I have randomly listed few numbers as shown in below image. We will learn how to highlight the numbers which are above the average of all the selected numbers and which are below the average of all the selected numbers. For your easy understanding I have already calculated average value of all these numbers numbers (Which is 65). This will help us to easily cross check our output. Highlighting Above Average Values: Select all the values from which we wish to highlight the “Above Average Values”. Go to Conditional Formatting (which is available in Home Tab under Styles group) and select “Above Average” option as shown in below image. “Above Average” dialog box will appear on screen. Select the Formatting style from available list and hit OK but
Read more

Insert Object in Excel

By
Image
Many time we may need to insert word file, pdf file or presentation in excel. But many people don’t know how to add these pdf files, word files or PPT files in excel. For those people we will learn to insert objects in excel through this blog post. 1. For this we have to go to “Insert” tab and under “Text” group and click on the command “Object” 2. Once we click on the “Object” command, one dialog box names as “Object” will appear on excel screen. 3. Click on the “Create from File” tab as highlighted in below image. 4. Click on “Browse” button, which will provide the option to select the file which we want to insert in excel. 5. Once we select the file, we can see the file name along with its path will reflect in dialog box as shown in below image. 6. Also we have to check the checkbox for “Display as icon” as shown in below image. 7. Once we click on “OK” button, selected file is now inserted as an object in our excel file. To Change the Caption of Inserted Object: We can now insert o
Read more