Excel Shortcuts Ctrl A to Ctrl Z

By

Use of keyboard shortcuts while working in excel will be a great help for us. It will save a lot of time. In this post we are going to see Excel Keyboard Shortcuts for alphabets A to Z while using Ctrl key.

Below table will give you a brief idea for each shortcut and its functionality:



Now, we will see in detail how each of above listed shortcut combinations will work:

Ctrl + A : It will select all content present on the worksheet. If active cell is in the table then it will select entire table.





Ctrl + B : It will convert selected text into Bold.


Ctrl + C : It will copy the selected content. The content which is copied can be seen in the Clipboard.


Ctrl + D : It will fill down the content from upper cell. For example we have inserted a number “1” in the cell A1. If we select the cell range from A1:A5 and press Ctrl + D, then this number “1” will automatically fill down in the entire cell range.



Ctrl + E : It will automatically fill the pattern, but first we have to list the couple of patterns and we will get similar output pattern. For example, we have listed two words in each cell. The first word is Country and the other word is its capital. Now if we want to separate out only capitals into next cell, then we can use this “Flash Fill” shortcut key. 
Press Ctrl + E and the similar pattern will be reflected.
Below image will give you clear idea about this.



Ctrl + F : It will open "Find and Replace" window with Find tab selected.


Ctrl + G : It will open Go To window.


Ctrl + H : It will open "Find and Replace" window with Replace tab selected.


Ctrl + I : It will convert selected text into Italic.


Ctrl + J : There is no shortcut for this combination.

 Ctrl + K : It will open a window named as "Insert Hyperlink".


Ctrl + L : It will convert the selected data into "Table Format".


Ctrl + M : There is no shortcut for this combination.

Ctrl + N : It will open new workbook.

Ctrl + O : It will show list of all the recent excel workbooks to open them.


Ctrl + P : It will opens up an option to print the worksheet.


Ctrl + Q : There is no shortcut for this combination.

Ctrl + R : It will fill the content from left cell into right cell. For example we have inserted a number “1” in the cell A1. If we select the cell range from A1:D1 and press Ctrl + D, then this number “1” will automatically fill right in the entire cell range.



Ctrl + S : If the active workbook is not yet saved then this shortcut key will open Save As option. If active sheet is already saved then it will save the workbook with most updated data.


Ctrl + T : It will convert the selected data into "Table Format".


Ctrl + U : It will apply underline to selected text.


Ctrl + V : It will paste the already copied content on the selected location.


Ctrl + W : It will close the active workbook.

Ctrl + X : It will cut the selected content. The content which is cut can be seen in the Clipboard.
Ctrl + Y : It will Redo the previous action.

Ctrl + Z : It will undo the previously done action.

Practice these shortcuts in your daily work and you will become master of it.

Microsoft Certified Excel Expert, Enthusiastic to teach excel tricks and basic excel concepts which will help to save time and efforts in our daily office work.

Comments

Post a Comment

Related Topics..

Fill Up, Down, Right & Left in Excel

By
Image
Excel has many great tricks which can help us to save our time while working on big data. In this blog post we are going to see one of those tricks where we can fill the data to the upwards of the selected cells, to the downwards of the selected cells, to the right of the selected cells and to the left of the selected cells. There are many situations where we may need to copy the data from selected cell to the upward, downward, left and right cells. But how can we do so?? In excel we can do so with the help of “Fill” command. This command we can found in: Home Tab --> Editing Group --> Fill Command. Let’s take an example. We have inserted a text “Tejraj” in a cell “D5”. Now we will see how to fill this text from cell D5 to Up, Down, Right & Left. Fill Down: 1. Let’s assume that we have to fill the data from cells D5 to D10. For this, select the Cell Range D5:D10. Keep in mind that the data from 1st cell of the selected Cell Range will fill down in entire selection. 2. Select
Read more

Excel Pivot Table

By
Image
Pivot Table in excel is a very powerful feature which helps us to to organize and summarize the data in very effective manner, that too without using any complex excel formula or functions. In this blog post we will see how to create Pivot Table in Excel. Below is the dummy sales data for last three years (2018, 2019 & 2020). In this sales data employees A, B, C & D sales various electronic components like Resistor, Capacitor, Inductor, Diodes & LED in all South, East, North & West region of India. Creating Pivot Table: Now we will see how to create Pivot Table in Excel. Pivot Table feature is available in Insert Tab. Pivot Table command is available in "Insert Tab" under "Tables Group" as shown in below image. Once you click on Pivot Table command, “Create Pivot Table” dialog box will appear on screen. This is like as shown in below image. This “Create Pivot Table” dialog box is very important to create Pivot Table. There are two important options a
Read more

Insert Multiple Rows in Excel Based On Cell Value

By
Image
In this blog post we will learn to Insert Multiple Rows in excel based on cell value with the help of VBA Code. For this we have prepared dummy data as shown in below image. In this data we have listed few “Products”, their “Quantities” and their “Unit Price”. Now we want to insert multiple rows based on their “Quantities”. For example, “Product 1” has 04 quantities so we have to add 04 rows below the Product 1, “Product 2” has 02 quantities so we have to add 02 rows below the Product 2 and so on. To avoid wasting our time by manually inserting rows one by one, we can use VBA code which will do our work within seconds. To do this, just follow the below steps: 1. Add “Developer Tab” on the Ribbon if it is not already added. If you are not aware about how to add Developer Tab on the Ribbon then click here . Once added on the Ribbon, “Developer Tab” will looks like as highlighted with red in below image. 2. Now, click on the “Visual Basic” command as highlighted in below image. 3. Once
Read more

Select all cells highlighted with specific color at a time

By
Image
Many times we apply colors to cells in excel sheet which will help us to identify important cells just by looking at the data. But what if we use multiple colors to highlight data and later on want to select all the cells which are highlighted with specific color only???  YouTube Video: For example, we have listed some values in excel sheet and highlighted few cells with red color and few cells with yellow color. Now, we want to select all cells which are highlighted with only yellow color at a time. But how????  Don't worry... We will provide you a fantastic solution for this!! Follow below steps:  1. Select entire data. 2. Press Ctrl + F. "Find and Replace" window will appear. 3. Click on Options button. 4. "Find and Replace" window will expand with some additional options. Click on Format button. 5. "Find Format" window will appear. Click on Fill tab and select yellow color. You will s
Read more

How to Remove Duplicate Entries from Multiple Columns in Excel

By
Image
In our last blog post, we have learned to remove duplicates entries in excel . In this blog post, we will go little advanced to remove the duplicate entries from multiple columns. Removing Duplicates Entries from 02 Columns: We will learn to remove duplicate entries from the data as shown in below image. The entries which are duplicate in both the “Fruits” column and “Price/Kg” column are highlighted with different colors. To remove duplicate entries in these 02 columns, follow the steps provided below: 1. Select the data from which we want to remove the duplicates. 2. Go to “Data” tab and under “Data Tools” we can find command named as “Remove Duplicates” as highlighted in below image. 3. Once we click on “Remove Duplicate” command, one dialog box with same name “Remove Duplicate” will appear on our excel screen. 4. If we check the checkbox for “My Data has headers” then the header row from our selection will be excluded automatically and under “Columns” section we will see the name o
Read more

Conditional Formatting: Highlighting Top 10 Percent Values in Excel

By
Image
This blog post is in continuation to our series of posts on “Conditional Formatting”. In this blog post we will learn how to highlight “Top 10%” values from selected set of values with the help of “Conditional Formatting”. Conditional Formatting Top 10% option we can find in Styles group under Home Tab.  Now the main question is what does it mean by highlighting “Top 10%” values from selected set of values? It means “Conditional Formatting” will highlight Top 10% values from total no. of values.  If our total values are 10 then excel will highlight Top 1 values. If our total values are 20 then excel will highlight Top 2 values. If our total values are 30 then excel will highlight Top 3 values. This is the basic concept behind this option. So let’s learn how we can highlight these Top 10% values using “Conditional Formatting” in excel.  To explain this topic in detail, I have listed total 50 values as shown in below image. We will see how we can highlight Top 10% values from selected se
Read more

Bold, Italic and Underline Commands from Font Group

By
Image
Bold, Italic and Underline… These three commands are very basic but very important and frequently used in excel. These commands can be found under Font Group. YouTube Video: Let us have detailed description about these commands..!                                              Bold : If we want to change our text into Bold format, then we can use this command. Keyboard shortcut to use this command is Ctrl+B. In below image we have inserted a sample text in cell A1. If we click on the Bold icon from font group or use keyboard shortcut Ctrl+B, then the text from cell A1 will convert into Bold as shown in below image. Italic : If we want to convert our text into Italic format, then we can use this command. Keyboard shortcut to use this command is Ctrl+I. In below image we have inserted a sample text in cell A1. If we click on the Italic icon from font group or use keyboard shortcut Ctrl+I, then the text from cell A1 will convert into Italic as shown in
Read more

Text Filter in Excel

By
Image
In our last blog post we have seen what is filter and how to apply filter in excel . Click here in case you missed to read about this. In this post we will see details about “Text Filters in Excel”. Text Filter can only be applied to columns which contains Text values. We will see all the sub types of Text filters in detail with below example. We have a data of some electronic products sold in East, West, South and North regions from 1st Aug 2019 to 1st Apr 2021 with us. As already stated, we can apply text filters to the column which contains text values. So in this case we will apply text filter for the “Product Name” column.  Click on the drop down button which is available on header cell “Product Name”. You can see the “Text Filters” option as highlighted in below image. We can filter data available in this column based on below criteria’s: Equals Does Not Equals Begins With Ends With Contains Does Not Contains Custom Filter Now, we will see each of these criteria in detail: Equa
Read more

Conditional Formatting:Highlighting Above Average and Below Average Values

By
Image
This blog post is continuation to our series of posts on “Conditional Formatting”. In this blog post, we will learn about highlighting values which are “Above Average” and “Below Average” of the selected values. To learn this post in an easy way, I have randomly listed few numbers as shown in below image. We will learn how to highlight the numbers which are above the average of all the selected numbers and which are below the average of all the selected numbers. For your easy understanding I have already calculated average value of all these numbers numbers (Which is 65). This will help us to easily cross check our output. Highlighting Above Average Values: Select all the values from which we wish to highlight the “Above Average Values”. Go to Conditional Formatting (which is available in Home Tab under Styles group) and select “Above Average” option as shown in below image. “Above Average” dialog box will appear on screen. Select the Formatting style from available list and hit OK but
Read more