Data Sorting in Excel

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Data Sorting is an excellent feature available in excel. With this feature we can sort the data which will provide easy data readability.
In this post we will see 04 types of Data Sorting in excel.

1. A to Z Sorting
2. Z to A Sorting
3. Sort Smallest to Largest
4. Sort Largest to Smallest




Let’s take an example. We have a data listed of marks obtained by few students in Maths, Science and English. Now we will apply all the four types of data sorting which we have mentioned above one by one.


A to Z Sorting:

A to Z sorting can be applied on cells which have alphabetic characters in them. So in our case we can apply this type of sorting only on column “Student”.

1. Select any cell from the available data. Go to “Data” tab then “Sort & Filter” group and then you have to select “Sort” command.


2. Now “Sort” dialog box will open as shown in below image. Enter the values as below:

Column: Student
Sort On: Values
Order: A to Z


3. We can see that the values listed under “Student” column are now sorted from A to Z.



Z to A Sorting:

Z to A sorting can be applied on a cells which have alphabetic characters in them. So in our case we can apply this type of sorting only on column “Student”.

1. Select any cell from the available data. Go to “Data” tab then “Sort & Filter” group and then you have to select “Sort” command.


2. Now “Sort” dialog box will open as shown in below image. Enter the values as below:

Column: Student
Sort On: Values
Order: Z to A


3. We can see that the values listed under “Student” column are now sorted from Z to A.


Sort Smallest to Largest:

Smallest to Largest sorting can be applied on a cells which have numbers listed in them. So in our case we can apply this type of sorting on columns Maths, Science, English and Total columns. But as an example we will apply this type of sorting on “Maths” column.

1. Select any cell from the available data. Go to “Data” tab then “Sort & Filter” group and then you have to select “Sort” command.


2. Now “Sort” dialog box will open as shown in below image. Enter the values as below:

Column: Maths
Sort On: Values
Order: Smallest to Largest


3. We can see that the values listed under “Maths” column are now sorted from Smallest to Largest.




Sort Largest to Smallest:

Smallest to Largest sorting can be applied on a cells which have numbers listed in them. So in our case we can apply this type of sorting on columns Maths, Science, English and Total columns. But as an example we will apply this type of sorting on “Total” column.


1. Select any cell from the available data. Go to “Data” tab then “Sort & Filter” group and then you have to select “Sort” command.


2. Now “Sort” dialog box will open as shown in below image. Enter the values as below:

Column: Total
Sort On: Values
Order: Largest to Smallest


3. We can see that the values listed under “Total” column are now sorted from Largest to Smallest.


Practice each of the sorting type and let us know in case of any difficulties. You can mention your queries in comment section.
Microsoft Certified Excel Expert, Enthusiastic to teach excel tricks and basic excel concepts which will help to save time and efforts in our daily office work.

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