Pivot Table Slicer

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In our last blog post we have seen how we can create Pivot Table in Excel. If you have not yet aware of how to create Pivot Table in Excel you can click here and then continue reading this post.




Let’s assume we are creating Pivot Table for data as shown in below image.

Slicers are very effective while creating dashboards in excel. We can say that Slicers are “Pictorial Filters”. While we are creating Pivot Table, we are getting 04 Pivot Table areas as shown in below image. Slicers are related to “Filters” area. 
Let’s create Pivot Table to summarize regional sales data.

1. Drag “Region” field into “Rows” area

2. Drag “Total Sales INR” field into “Values” area

3. Drag “Year” field into “Filters” area.

This will create Pivot Table into as shown in below image. One important thing to note here is that filter is now created for field ‘”Year”.


If we want to change our summary for any specific year then we can select respective year in that filter. 

For example, 

If want to see the summary for Total Sales in year 2020, we just have to select “2020” in the Year filter. 

Similarly if want to see the summary of Total Sales in year 2019, we just have to select “2019” in Year filter. 

Both the summaries for year 2020 as well as 2019 are shown in below image.


But every time we have to go to filters and select specific option from that filter. This is little bit time consuming as well as not user friendly too. 

But excel has provided best alternative for this also. We can use Slicers to select the options from filter.

Where we can find Pivot Table Slicer?

1. When we click on Pivot Table, two additional Tabs will get added in the Ribbon, under “Pivot Table Tools”. These two tabs are:

a. Analyze
b. Design


2. Click on “Analyze” tab and under then “Insert Slicers” command under “Filter group.

How can we add Pivot Table Slicer?

1. Once we click on “Insert Slicer” command, “Insert Slicer” Dialog box will appear on screen. We can see all the Headers of our raw data in this dialog box.

2. We will select “Year” option here as we have already added this field in the filter area and click on OK button.

3. We can now see that “Year Slicer” is added on our screen.
4. Now we can just click on any button to see the summary of selected year.

       a. Click on “2018” and summary for year 2018 will be ready
        b. Click on “2019” and summary for 2019 will be ready.

        c. Click on “2020” and summary for year 2020 will be ready.


Advantages of Pivot Table Slicers:

1. Pivot Table Slicers are easy to use

2. Pivot Table Slicers are user Friendly

3. Pivot Table Slicers are attractive hence can be cleverly used to create Excel Dashboards.


I hope you are now very well aware with the Pivot Table Slicers and I am very much sure that you will use it effectively while working on excel.
Microsoft Certified Excel Expert, Enthusiastic to teach excel tricks and basic excel concepts which will help to save time and efforts in our daily office work.

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