Filter in Excel

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If we want to see only specific rows in our excel sheet and hide all other unwanted rows then “Filter” is an excellent feature available in excel. With “Filter” feature one can easily select only specific rows based on given condition and hide all other rows.




We can find “Filter” feature in “Data” tab under “Sort & Filter” group as shown in below image.

How to Apply Filter

Let us see how we can apply filter with an example. In below image we have a sales data of some electronic items sold in four regions East, West, South and North. The products which are sold like Mobile, Television, Laptop, Speaker and Headphone. The data is extracted on the very first day of each month from 1st Aug 2019 to 1st Aug 2020.


We will see how we can apply “Filter” in excel with the help of above data. Select header row of our data, then select data tab and under Sort & Filter group select “Filter” feature. You can see that filter buttons will appear on each cell in header row.


Example 1


If someone asks us how many total no of Mobiles we sold in above listed data, then we can apply the filter to column “Product Name”.

Select the drop down menu which is available in cell “Product Name”. You will see list of all the products available in this column as shown in below image.


As our criteria is to find out the total number of Mobiles sold in above data, we will check only Mobile option from above image and uncheck all the other options.


Press “OK” button and you will see only Mobile products will get filtered and all other product names will get hidden.



Example 2:


If someone asks us how many products we sold in North region in above listed data, then we can apply the filter to column “Region”.

Select the drop down menu which is available in cell “Region”. You will see list of all the regions available in this column as shown in below image.


As our criteria is to find out the total number of products sold in North region, we will check only “North” option from above image and uncheck all the other options.



Press “OK” button and you will see only total number of products sold in North region will get filtered and all other product names will get hidden.



Types of Filters in Excel:

There are three types of filter in Excel


We will see all these 03 types in detail in subsequent blog posts. 

Microsoft Certified Excel Expert, Enthusiastic to teach excel tricks and basic excel concepts which will help to save time and efforts in our daily office work.

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