Number Format in Excel

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We have seen previously in brief about how we can “Format Cell Values in Excel”. In that blog post we have learned about converting cell values in various formats but in a brief way. We will focus on “Number Formats in Excel” in this blog post.

In our previous blog post we have seen 03 methods to go to additional options of formatting cell values. If you missed to read those methods, please click here before going for this blog post.

We can use any of these 03 methods to get the “Format Cells” dialog box and select “Number” Category as shown in below image. With this we can see all the additional options under Number Formats in excel.


The additional options which we can see under “Number Format” are as below:

Sample: This option is common in all the formats which we can see under Category in above image. This will show how our selected format will look.

Decimal Places: With this we can increase or decrease the decimal places of selected numbers.

Use 1000 Separator: This option will add 1000 separator for selected numbers.

Negative Numbers: This option will highlight the negative numbers in different ways.


Decimal Places: 

This option will increase or decrease the decimal places of selected numbers.

1. We have a random numbers listed as shown in below image. By default these numbers will be in “General Format”.


2. Select the numbers for which we wish to increase or decrease the decimal places and go to “Format Cells” dialog box. Under category select “Number”.


3. We can increase or decrease the decimal places by clicking on the buttons in the highlighted area in below image.


3. Once we click on “OK” button we can see that the decimal places will get added to the selected numbers.




Use 1000 Separator:

This option will add 1000 separator for selected numbers.

1. We have a random numbers listed as shown in below image. By default these numbers will be in “General Format”.

2. Select the numbers for which we wish add 1000 separator and go to “Format Cells” dialog box. Under category select “Number”.



3. To apply the 1000 separator to the selected numbers check the checkbox as highlighted in below image.


4. Once we click on “OK” button we can see that the 1000 separator will get added to the selected numbers. As an output, decimal places will also get added as there are 2 decimal places selected in above image.



Negative Numbers:

This option will highlight the negative numbers in different ways.

1. We have listed few numbers as highlighted in below image to learn this option.


2. Select all these numbers and go to “Format Cells” dialog box. Under category select “Number”. We can highlight the negative numbers from the highlighted area as shown in below image.

3. These 04 options are as follows:



First option will highlight negative numbers in black color with negative sign.



Second option will highlight negative numbers in red color.



Third option will same as first option which will highlight negative numbers in black color with negative sign.



Last option will highlight negative numbers in red color with negative sign.


Now I hope you are clear with the “Number Formats” in excel and you can use them wisely in your data.
Microsoft Certified Excel Expert, Enthusiastic to teach excel tricks and basic excel concepts which will help to save time and efforts in our daily office work.

Comments

  1. Office Setup HelpMarch 1, 2021 at 9:48 PM

    You have written great tutorials on Excel. I really appreciate your work. These articles are helpful for quick lookup and explanation. The official guides of Office suite at office.com/setup covers all this in more detail but are lengthy. Great work.

    ReplyDelete

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