GoTo Special in Excel: Part 2

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In our previous blog post we have seen few options from "GoTo Special" dialog box in Excel (Click here to read about GoTo Special in Excel Part 1). In this blog post we will see remaining options.

Column differences:

This option will help us to select the cell values which are different that selected cell value in respective column.

1. We have listed few numbers in a column as shown in below image. Now we have selected entire range and the cell value which is selected in this cell range is from cell address “B2” (We can see the cell address in Name Box and value from this cell address in Formula Bar).



2. Select option “Column differences” in “GoTo Special” dialog box and click on “OK” button.



3. As a result we can see that all the cell values which are different that cell value in cell “B2” will get selected.



Precedents (Direct only, All levels):

This option will help us to select the all the cells which are involved in the formula applied in currently selected cell. To explain in easy way we have prepared dummy data as shown in below image. We have used two formulas in this data. First is SUM function to calculate Total of all the marks and second formula is used to calculate % of each student.

1. Select the cell for which we wish to see the precedents. Here we have selected cell “G2”. Cell address of selected cell can be seen in Name Box and the formula applied in this cell can be seen in Formula Bar (Please Note: The cell for which we wish to see the precedent must have a formula applied in it).



2. Select option “Precedents” in “GoTo Special” dialog box. This will enable additional 02 options:

    a. Direct only: This option will select the cells which are directly depends on            applied formula.
    b. All levels: This option will select all the cells which are depends on applied            formula.
(In below image we have selected “Direct only)


3. As a result, we can see that the cell which directly depends on applied formula is selected.


Dependents (Direct only, All levels):

This option will help us to select the all the cells which depends on the currently selected cells as per the applier formula.

To explain in easy way we have prepared dummy data as shown in below image. We have used two formulas in this data. First is SUM function to calculate Total of all the marks and second formula is used to calculate % of each student.

1. Select the cell for which we wish to see the dependents. Here we have selected the cell “C2”. Cell address of selected cell can be seen in the Name Box and the value of this selected cell can be seen in the Formula Bar.



2. Select option “Dependents” in “GoTo Special” dialog box. This will enable additional 02 options:

    a. Direct only: This option will select the cells which are directly involved in            displaying results as per the formula.
    b. All levels: This option will select all the cells which are involved in displaying         results as per the formula.
(In below image we have selected “Direct only)



3. As a result, we can see that the cell which directly depends on applied formula is selected.



Last Cell:

This option will help us to select the last cell in our excel sheet.

1. As an example, we have a dummy data listed as shown in below figure.


2. Select option “Last cell” in “GoTo Special” dialog box and click on “OK” button.



3. As a result, we can see that the last cell on our excel sheet will get selected.


Visible cells only:

This option will help to select the cells which are visible in case any rows or columns are hidden.

1. We have hidden column B and column C in our dummy data as shown in below image.


2. Select option “Last cell” in “GoTo Special” dialog box and click on “OK” button.



3. As a result, we can see that all the cells which are visible (i.e. non hidden cells) will get highlighted.



Conditional Formats (All, Same):

This option will help us to select all the cells in which Conditional Formatting is applied.

1. To explain this topic we have prepared a dummy data and applier two types of conditional formatting as highlighted in below image.


2. Select any cell for which “Conditional Formatting 1” is applied and then select option “Conditional Formats” in “GoTo Special” dialog box. This will enable additional 02 options:

    a. All: This option will select all the cells in entire sheet in which Conditional            Formatting is applied.
    b. Same: This option will select all the cells which have same Conditional                Formatting as that of the cell which is currently selected.
(In this case we have selected option “Same”)


3. As a result, we can see that the cells will get selected which have similar Conditional formatting style as that of the cell selected in above step.


Data Validation (All, Same):

This option will help us to select all the cells in which Data Validation is applied.

1. To explain this topic we have prepared a dummy data and applied two types of Data Validation as highlighted in below image.



2. Select any cell for which “Data Validation 1” is applied and then select option “Data Validation” in “GoTo Special” dialog box. This will enable additional 02 options:

    a. All: This option will select all the cells in entire sheet in which Data Validation         is applied.
    b. Same: This option will select all the cells which have same Data Validation as         that of the cell which is currently selected.
(In this case we have selected option “Same”)



3. As a result, we can see that the cells will get selected which have similar Data Validation style as that of the cell selected in above step.




You can now use all these “GoTo Special” options while working in excel.

Microsoft Certified Excel Expert, Enthusiastic to teach excel tricks and basic excel concepts which will help to save time and efforts in our daily office work.

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